InfoHub

ARC Social Work: New User or Amend a User/Placement Request Form 2025-26

UWE Bristol Data Privacy Notices

The data you provide will be used to process your request, in line with the ARC Privacy Notice and External Partner Data Privacy Notice.

The data controller is UWE Bristol.

This form is for Social Work Providers to request a new user or to amend a contact/placement profile on the Social Work portals.

ARC Social Work portals:

PEP: to manage placement profile(s), i.e. placement information that students see, and to view students that are allocated to your placement
Student Profiles: to review student profiles and confirm placement offers to students
Evaluations: to evaluate students that have been on placement

Account conditions:

Users agree to abide by UWE Bristol’s relevant Information Security Policies and Regulations and should read UWE Bristol’s ARC Privacy Notice
Users must notify UWE Bristol when they no longer require legitimate access to ARC

Person Requesting

Name (required)

First Name

Last Name

Email Address (required)

What would you like to do? (required)

New Contact Details

Contact Name (required)

First Name

Last Name

Contact Details (required)If no phone numbers are available, please enter "0" in the fields below.

Phone

Mobile

Contact Role Type (required)

Agency Coordinator (e.g. Practice Learning Coordinator)

User requires access to PEP and the Student Profiles portal.

Practice Supervisor

User requires access to the Evaluations portal only.

Practice Educator

User requires access to the Evaluations portal only.

Offsite Practice Educator

User requires access to the Evaluations portal only.

Agency Coordinator (e.g. PLC) and Practice Supervisor (dual role)

User requires access to PEP, the Student Profiles and Evaluations portals.

Agency Coordinator (e.g. PLC) and Practice Educator (dual role)

User requires access to PEP, the Student Profiles and Evaluations portals.

What is this Practice Educator’s PEPS Qualification Level? (required)

Enter Assessor’s Name (required)

What is this Practice Educator’s Social Work England registration number? (required)

Name of placement(s) that the new contact needs access to. Please use the name as it appears in PEP. NB: For Offsite Practice Educators, please enter ‘N/A’ if they work across several placements. (required)e.g. SW ADOPTION CENTRAL, SW ADULT CARE, SW BRISTOL CITY COUNCIL CARE UNIT

Contact Visible to Students? (required)

Yes

The user’s details will be visible to students in POW (e.g. students will see the user’s name, job title, contact type and contact details)

The user’s details will not be visible to students in POW

User Confirmation

I confirm that the user has agreed to the ARC account conditions (listed above).

Where applicable, I confirm that the user accepts responsibility for keeping their placement profile(s) on PEP up-to-date.

New User PEP guides

Please refer to the PEP guides for more information about placement profiles.

Would you like to add another contact? (required)

Contact Name (required)

First Name

Last Name

Contact Details (required)If no phone numbers are available, please enter "0" in the fields below.

Phone

Mobile

Contact Role Type (required)

Agency Coordinator (e.g. Practice Learning Coordinator)

User requires access to PEP and the Student Profiles portal.

Practice Supervisor

User requires access to the Evaluations portal only.

Practice Educator

User requires access to the Evaluations portal only.

Offsite Practice Educator

User requires access to the Evaluations portal only.

Agency Coordinator (e.g. PLC) and Practice Supervisor (dual role)

User requires access to PEP, the Student Profiles and Evaluations portals.

Agency Coordinator (e.g. PLC) and Practice Educator (dual role)

User requires access to PEP, the Student Profiles and Evaluations portals.

What is this Practice Educator’s PEPS Qualification Level? (required)

Enter Assessor’s Name (required)

What is this Practice Educator’s Social Work England registration number? (required)

Contact Visible to Students? (required)

Yes

The user’s details will be visible to students in POW (e.g. students will see the user’s name, job title, contact type and contact details)

The user’s details will not be visible to students in POW

User Confirmation

I confirm that the user has agreed to the ARC account conditions (listed above).

Where applicable, I confirm that the user accepts responsibility for keeping their placement profile(s) on PEP up-to-date.

New User PEP guides

Please refer to the PEP guides for more information about placement profiles.

Would you like to add another contact? (required)

Contact Name (required)

First Name

Last Name

Contact Details (required)If no phone numbers are available, please enter "0" in the fields below.

Phone

Mobile

Contact Role Type (required)

Agency Coordinator (e.g. Practice Learning Coordinator)

User requires access to PEP and the Student Profiles portal.

Practice Supervisor

User requires access to the Evaluations portal only.

Practice Educator

User requires access to the Evaluations portal only.

Offsite Practice Educator

User requires access to the Evaluations portal only.

Agency Coordinator (e.g. PLC) and Practice Supervisor (dual role)

User requires access to PEP, the Student Profiles and Evaluations portals.

Agency Coordinator (e.g. PLC) and Practice Educator (dual role)

User requires access to PEP, the Student Profiles and Evaluations portals.

What is this Practice Educator’s PEPS Qualification Level? (required)

Enter Assessor’s Name (required)

What is this Practice Educator’s Social Work England registration number? (required)

Contact Visible to Students? (required)

Yes

The user’s details will be visible to students in POW (e.g. students will see the user’s name, job title, contact type and contact details)

The user’s details will not be visible to students in POW

User Confirmation

I confirm that the user has agreed to the ARC account conditions (listed above).

Where applicable, I confirm that the user accepts responsibility for keeping their placement profile(s) on PEP up-to-date.

New User PEP guides

Please refer to the PEP guides for more information about placement profiles.

Do you need to notify us of any other changes? (required)

Add a Contact to a Placement

Name of Contact as it appears in ARC (required)

First Name

Last Name

Email of Contact as it appears in ARC (required)

Name of placement environment(s) to add contact to (required)e.g. SW ADOPTION CENTRAL, SW ADULT CARE, SW BRISTOL CITY COUNCIL CARE UNIT

Would you like to add other contacts to existing placements? (required)

Name of Contact as it appears in ARC (required)

First Name

Last Name

Email of Contact as it appears in ARC (required)

Name of placement environment(s) to add contact to (required)e.g. SW ADOPTION CENTRAL, SW ADULT CARE, SW BRISTOL CITY COUNCIL CARE UNIT

Name of Contact as it appears in ARC

First Name

Last Name

Email of Contact as it appears in ARC

Name of placement environment(s) to add contact toe.g. SW ADOPTION CENTRAL, SW ADULT CARE, SW BRISTOL CITY COUNCIL CARE UNIT

Do you need to notify us of any other changes? (required)

Remove a Contact from a Placement

Name (required)

First Name

Last Name

Email Address (required)

Name of placement(s) to remove contact from (required)

Would you like to tell us about another contact to remove from a placement? (required)

Name (required)

First Name

Last Name

Email Address (required)

Name of placement(s) to remove contact from (required)

Would you like to tell us about another contact to remove from a placement? (required)

Name (required)

First Name

Last Name

Email Address (required)

Name of placement(s) to remove contact from (required)

Do you need to notify us of any other changes? (required)

Remove a Contact from ARC

Name (required)

First Name

Last Name

Email Address (required)

Would you like to remove another contact from the ARC system entirely? (required)

Name (required)

First Name

Last Name

Email Address (required)

Would you like to remove another contact from the ARC system entirely? (required)

Name (required)

First Name

Last Name

Email Address (required)

Do you need to notify us of any other changes? (required)

Amend a Contact's Details or Role

Name of Contact as it currently appears in ARC (required)

First Name

Last Name

Email Address of Contact as it currently appears in ARC (required)

What do you need to change for the Contact? (required)You can select multiple options that need changing

Changed Name (required)

First Name

Last Name

Changed Email Address (required)

Contact Role Type (required)

Agency Coordinator (e.g. Practice Learning Coordinator)

User requires access to ARC PEP and the Student Profiles portal.

Practice Supervisor

User requires access to the Evaluations portal only.

Practice Educator

User requires access to the Evaluations portal only.

Offsite Practice Educator

User requires access to the Evaluations portal only.

Agency Coordinator (e.g. PLC) and Practice Supervisor (dual role)

User requires access to ARC PEP, the Student Profiles and Evaluations portals.

Agency Coordinator (e.g. PLC) and Practice Educator (dual role)

User requires access to ARC PEP, the Student Profiles and Evaluations portals.

What is this Practice Educator’s Social Work England registration number? (required)

Change Contact Visible to Students? (required)

Yes

The user’s details will be visible to students in POW (students will see the user’s name, job title, contact type and contact details)

The user’s details will not be visible to students in POW

What is this Contact’s updated PEPS Qualification Level?

Enter Assessor’s Name (required)

Would you like to amend another contact's details or role? (required)

Name of Contact as it currently appears in ARC (required)

First Name

Last Name

Email Address of Contact as it currently appears on ARC (required)

What do you need to change for the Contact? (required)You can select multiple options that need changing

Changed Name (required)

First Name

Last Name

Changed Email Address (required)

Contact Role Type (required)

Agency Coordinator (e.g. Practice Learning Coordinator)

User requires access to ARC PEP and the Student Profiles portal.

Practice Supervisor

User requires access to the Evaluations portal only.

Practice Educator

User requires access to the Evaluations portal only.

Offsite Practice Educator

User requires access to the Evaluations portal only.

Agency Coordinator (e.g. PLC) and Practice Supervisor (dual role)

User requires access to ARC PEP, the Student Profiles and Evaluations portals.

Agency Coordinator (e.g. PLC) and Practice Educator (dual role)

User requires access to ARC PEP, the Student Profiles and Evaluations portals.

What is this Practice Educator’s Social Work England registration number? (required)

Change Contact Visible to Students ? (required)

Yes

The user’s details will be visible to students in POW (students will see the user’s name, job title, contact type and contact details)

The user’s details will not be visible to students in POW

What is this Contact’s updated PEPS Qualification Level?

Enter Assessor’s Name (required)

Would you like to amend another contact's details or role? (required)

Name of Contact as it currently appears in ARC (required)

First Name

Last Name

Email Address of Contact as it currently appears on ARC (required)

What do you need to change for the Contact? (required)You can select multiple options that need changing

Changed Name (required)

First Name

Last Name

Changed Email Address (required)

Contact Role Type (required)

Agency Coordinator (e.g. Practice Learning Coordinator)

User requires access to ARC PEP and the Student Profiles portal.

Practice Supervisor

User requires access to the Evaluations portal only.

Practice Educator

User requires access to the Evaluations portal only.

Offsite Practice Educator

User requires access to the Evaluations portal only.

Agency Coordinator (e.g. PLC) and Practice Supervisor

User requires access to ARC PEP, the Student Profiles and Evaluations portals.

Agency Coordinator (e.g. PLC) and Practice Educator

User requires access to ARC PEP, the Student Profiles and Evaluations portals.

What is this Practice Educator’s Social Work England registration number? (required)

Change Contact Visible to Students ? (required)

Yes

The user’s details will be visible to students in POW (students will see the user’s name, job title, contact type and contact details)

The user’s details will not be visible to students in POW

What is this Contact’s updated PEPS Qualification Level?

Enter Assessor’s Name (required)

Do you need to notify us of any other changes? (required)

Amend Placement Details

Name of placement(s) to update as it currently appears in ARC (required)

What would you like to change (required)

New Placement Name (required)

New Placement Address (required)

Address

City

Region

Country

Postcode

New Placement Phone Number

New Placement Email Address (required)

New Placement Student Capacity (required)

Please indicate whether a car driver is ‘essential’ or ‘preferred’, plus any key details such as applicable years, e.g. preferred for Years 1/2, but essential for Year 3. (required)

Thank you for completing the ARC Social Work: New User or Amend a User/Placement Request Form.

The Student Business Systems team will be in contact shortly.

You may now click the button at the bottom of this form.

PPO – Tick the box to reveal the fields you need to complete

These fields provide the SBS Team with the information required to process your request. Once you’ve entered the information and 'Updated' the form, the SBS team will be notified and action the request.

PPO – Tick this box to notify SBS that the request is ready for processing (required)

Once you click the 'Update' button, the SBS team will automatically be notified to complete the request, by creating the placement, setting up new users, and emailing new contacts their login details (if required)