InfoHub

ARC PEP and Audit: New User or Amend a User/Placement Request Form 2025-26

UWE Bristol Data Privacy Notices

The data you provide will be used to process your request, in line with the ARC Privacy Notice and External Partner Data Privacy Notice.

The data controller is UWE Bristol.

ARC PEP and Audit allow placement providers to manage their placement profile (e.g. the placement information that students see), view students that are allocated to their placement, and complete placement audits.

This form is to request an ARC PEP and Audit account for a new user who requires access to an existing placement or trust, modify existing users’ details/requirements, remove a user, or update details for an existing placement.

Please refer to the PEP guides for more information about placement profiles.

Account conditions:

Users agree to abide by UWE Bristol’s relevant Information Security Policies and Regulations and should read UWE Bristol’s ARC Privacy Notice
Users must notify UWE Bristol when they no longer require legitimate access to ARC

Person Requesting

Name (required)

First Name

Last Name

Email Address (required)

What would you like to do? (required)

New Contact Details

Contact Name (required)

First Name

Last Name

Contact Details (required)If no phone numbers are available, please enter "0" in the fields below.

Phone

Mobile

Contact Job Title (required)

If this is a new Optometry contact, please tick this box

Optometry contacts are set up with specific settings, so questions about selecting their contact details or visibility to students are not relevant and will be removed if selected.

Name of placement(s) or trust/organisation that the new contact needs access to. Please use the name as it appears in ARC PEP. (required)e.g. HCP TAUNTON MEDICAL CENTRE, GWH MATERNITY, OCC WILTSHITE COUNCIL WEST, NBT, UHBW, Somerset County Council.

Contact Role Type (required)Warning: Trust Contacts only receive emails about Nursing and Midwifery students allocated to their trust. They will not receive emails about any other students allocated to their trust.

Placement Contact

User requires access to this placement only and will receive emails about this placement only

Trust Contact

User requires access to all placements within their Trust/Organisation

Contact Visible to Students ? (required)

Yes

The user’s details will be visible to students in POW (e.g. students will see the user’s name, job title, contact type and contact details)

The user’s details will not be visible to students in POW

Contact Access Type (required)

Edit

User requires edit access to placement information (e.g. needs to edit the placement information that students see)

View

User requires view-only access to placement information (e.g. does not need to edit the placement information that students see)

Contact's Department(s) (required)

Specific Departments

User only needs to view students allocated to this placement from specific departments (e.g. only midwifery students, all AHPs)

All Departments

User needs to view all students allocated to this placement, regardless of their department

User Confirmation

I confirm that the user has agreed to the ARC account conditions (listed above).

Where applicable, I confirm that the user accepts responsibility for keeping their placement profile(s) on PEP up-to-date.

Would you like to add another contact? (required)

Contact Name (required)

First Name

Last Name

Contact Details (required)If no phone numbers are available, please enter "0" in the fields below.

Phone

Mobile

Contact Job Title (required)

Placement Contact

User requires access to this placement only and will receive emails about this placement only

Trust Contact

User requires access to all placements within their Trust/Organisation

Contact Visible to Students ? (required)

Yes

The user’s details will be visible to students in POW (e.g. students will see the user’s name, job title, contact type and contact details)

The user’s details will not be visible to students in POW

Contact Access Type (required)

Edit

User requires edit access to placement information (e.g. needs to edit the placement information that students see)

View

User requires view-only access to placement information (e.g. does not need to edit the placement information that students see)

Contact's Department(s) (required)

All Departments

User needs to view all students allocated to this placement, regardless of their department

Specific Departments

User only needs to view students allocated to this placement from specific departments (e.g. only midwifery students, all AHPs)

User Confirmation

I confirm that the user has agreed to the ARC account conditions (listed above).

Where applicable, I confirm that the user accepts responsibility for keeping their placement profile(s) on PEP up-to-date.

Would you like to add another contact? (required)

Contact Name (required)

First Name

Last Name

Contact Details (required)If no phone numbers are available, please enter "0" in the fields below.

Phone

Mobile

Contact Job Title (required)

Name of placement or trust/organisation that the new contact needs access to. Please use the name as it appears in ARC PEP. (required) e.g. HCP TAUNTON MEDICAL CENTRE, GWH MATERNITY, OCC WILTSHITE COUNCIL WEST, NBT, UHBW, Somerset County Council.

Placement Contact

User requires access to this placement only and will receive emails about this placement only

Trust Contact

User requires access to all placements within their Trust/Organisation

Contact Visible to Students ? (required)

Yes

The user’s details will be visible to students in POW (e.g. students will see the user’s name, job title, contact type and contact details)

The user’s details will not be visible to students in POW

Contact Access Type (required)

Edit

User requires edit access to placement information (e.g. needs to edit the placement information that students see)

View

User requires view-only access to placement information (e.g. does not need to edit the placement information that students see)

Contact's Department(s) (required)

All Departments

User needs to view all students allocated to this placement, regardless of their department

Specific Departments

User only needs to view students allocated to this placement from specific departments (e.g. only midwifery students, all AHPs)

User Confirmation

I confirm that the user has agreed to the ARC account conditions (listed above).

Where applicable, I confirm that the user accepts responsibility for keeping their placement profile(s) on PEP up-to-date.

Do you need to notify us of any other changes? (required)

Add a Contact to a Placement

Name of Contact as it appears in ARC (required)

First Name

Last Name

Email of Contact as it appears in ARC (required)

Name of placement environment(s) to add contact to (required)e.g. BRI WARD 99, HCP BRISTOL HEALTHCARE, OCC SWINDON OUTREACH, all physiotherapy placements in NBT

Would you like to add other contacts to existing placements? (required)

Name of Contact as it appears in ARC (required)

First Name

Last Name

Email of Contact as it appears in ARC (required)

Name of placement environment(s) to add contact to (required)e.g. BRI WARD 99, HCP BRISTOL HEALTHCARE, OCC SWINDON OUTREACH, all physiotherapy placements in NBT

Name of Contact as it appears in ARC

First Name

Last Name

Email of Contact as it appears in ARC

Name of placement environment(s) to add contact toe.g. BRI WARD 99, HCP BRISTOL HEALTHCARE, OCC SWINDON OUTREACH, all physiotherapy placements in NBT

Do you need to notify us of any other changes? (required)

Remove a Contact from a Placement

Name of Contact as it appears in ARC (required)

First Name

Last Name

Name of placement(s) to remove contact from (required)Please use the placement name as it appears in ARC PEP e.g. HCP TAUNTON MEDICAL CENTRE, GWH MATERNITY, OCC WILTSHITE COUNCIL WEST, NBT, UHBW, Somerset County Council

Would you like to tell us about another contact to remove from a placement? (required)

Name of Contact as it appears in ARC (required)

First Name

Last Name

Would you like to tell us about another contact to remove from a placement? (required)

Name of Contact as it appears in ARC (required)

First Name

Last Name

Do you need to notify us of any other changes? (required)

Remove a Contact from ARC

Name of Contact as it appears in ARC (required)

First Name

Last Name

Email Address (required)

Would you like to remove another contact from the ARC system (required)

Name of Contact as it appears in ARC (required)

First Name

Last Name

Email Address (required)

Would you like to remove another contact from the ARC system (required)

Name of Contact as it appears in ARC (required)

First Name

Last Name

Email Address (required)

Do you need to notify us of any other changes? (required)

Amend a Contact's Details or Role

Name of Contact as it currently appears in ARC (required)

First Name

Last Name

Contacts Email Address (required)

What do you need to change for the Contact? (required)You can select multiple options that need changing

Change Role

Users requires a change from placement to trust/organisation contact, or vice versa

Change Contact Access Type

User requires edit access to update placement information on ARC PEP (e.g. the placement information that students see)

Change Name

Change Email Address/Telephone Numbers

Change Visibility to Students

Change Department

Change Job Title

Changed Name (required)

First Name

Last Name

New Email Address/Telephone NumbersIf there are no changes to the phone numbers, please enter "0" in the fields.

Phone

Mobile

Change Role (required)Warning: Trust Contacts only receive emails about Nursing and Midwifery students allocated to the trust. They will not receive emails about students from any other courses e.g. AHP, even if they are allocated to their trust.

Placement Contact

User requires access to this placement only and will receive emails about this placement only

Trust Contact

User requires access to all placements in the Trust/Organisation

Change Contact Visible to Students? (required)

Yes

The user’s details will be visible to students in POW (students will see the user’s name, job title, contact type and contact details)

The user’s details will not be visible to students in POW

Changed Contact Access Type (required)

Edit

User requires edit access to update placement information on ARC PEP (e.g. the placement information that students see)

View

User requires view-only access to placement information (i.e. does not need to edit the placement information that students see)

New DepartmentPlease write the new departments that the contact needs access to e.g. Adult Nursing, MH Nursing, Midwifery, Occupational Health, Radiotherapy, etc.

New Job TitlePlease write the contact's new job title.

Would you like to amend another contact's details or role? (required)

Name of Contact as it currently appears in ARC (required)

First Name

Last Name

Contacts Email Address (required)

What do you need to change for the Contact? (required)You can select multiple options that need changing

Changed Name (required)

First Name

Last Name

Changed Email Address (required)

Change Role (required)Warning: Trust/Organisation Contacts will only receive email notifications for Midwifery and Nursing students. They will not receive them for students in other departments e.g. AHPs.

Placement Contact

User requires access to this placement only and will receive emails about this placement only

Trust/Organisation Contact

User requires access to all placements in their Trust/Organisation

Change Contact Visible to Students? (required)

Yes

The user’s details will be visible to students in POW (students will see the user’s name, job title, contact type and contact details)

The user’s details will not be visible to students in POW

Changed Contact Access Type (required)

Edit

User requires edit access to placement information (i.e. needs to edit the placement information that students see)

View

User requires view-only access to placement information (i.e. does not need to edit the placement information that students see)

Would you like to amend another contact's details or role? (required)

Name of Contact as it currently appears in ARC (required)

First Name

Last Name

Contacts Email Address (required)

What do you need to change for the Contact? (required)You can select multiple options that need changing

Changed Name (required)

First Name

Last Name

Changed Email Address (required)

Placement Contact

User requires access to this placement only and will receive emails about this placement only

Trust Contact

User requires access to all placements in their Trust/Organisation

Change Contact Visible to Students? (required)

Yes

The user’s details will be visible to students in POW (students will see the user’s name, job title, contact type and contact details)

The user’s details will not be visible to students in POW

Changed Contact Access Type (required)

Edit

User requires edit access to placement information (i.e. needs to edit the placement information that students see)

View

User requires view-only access to placement information (i.e. does not need to edit the placement information that students see)

Do you need to notify us of any other changes? (required)

Amend Placement Details

Name of placement(s) to update as it currently appears in ARC (required)

Organisation/Trust Name (required)Organisation/Trust that manages the placement

What would you like to change (required)

New Placement Name (required)

New Placement Address (required)

Address

City

Region

Country

Postcode

New Placement Phone Number

New Placement Student Capacity (required)

Please indicate whether a car driver is ‘essential’ or ‘preferred’, plus any key details such as applicable years, e.g. preferred for Years 1/2, but essential for Year 3. (required)

Thank you for completing the ARC Amend a User or Placement Request Form 2025-26.

The Student Business Systems team will be in contact shortly.

You may now click the button at the bottom of this form.