UK Volunteering opportunities
Providing that the completed Organisation CareerHub Registration form has been received and approved, you can expect UWE Volunteering to:
1. Provide a free and professional brokerage service where the organisation can post volunteer roles to be made available to all current UWE students. At their discretion UWE Volunteering will also highlight posted opportunities via social media and other marketing methods.
2. Aim to approve opportunities on CareerHub within one week of their submission.
3. Contact the organisation with an explanation if a role is not approved.
4. Maintain contact through a regular newsletter to keep you up to date with the latest news and events at UWE Bristol.
5. Invite the organisation to UWE Volunteering Fairs and other student engagement events (providing you are not unsubscribed from the mailing list).
6. Advise on the best way to promote volunteering opportunities within UWE.
7. Provide you with support to address any issues that may arise with a UWE student volunteering with your organisation.
8. Assist with system queries.
We ask all organisations recruiting UWE student volunteers to:
1. Only advertise volunteering opportunities if they are a registered charity/not-for-profit organisation.
2. Provide volunteering opportunities, which are appropriate for students, where levels of expectation are realistic and achievable and where voluntary activity will not replace the work of paid members of staff.
3. Indicate in the role advert if a DBS check, license or references are required.
4. Indicate in the role advert what the skills, experience and training requirements are.
5. Ensure UWE Volunteering are your first point of contact to promote volunteering opportunities at UWE.
6. Keep UWE Volunteering notified of any changes in your opportunities that should be recorded on our database, including contact details, application deadlines, and changes to volunteer roles.
7. Hold responsibility for undertaking DBS checks or seek references on volunteers if this is a requirement for the volunteer role, unless otherwise agreed with UWE Volunteering.
8. Take responsibility for ascertaining student suitability for the volunteer role and accept that UWE Volunteering cannot guarantee an individual’s personal or professional credibility.
9. Ensure that students are eligible to undertake volunteering. Some volunteers may be international students and will have visa restrictions around working hours (which often includes volunteering). If you are unsure, please get in touch.
10. Accept liability for all UWE volunteers placed with you including having adequate public liability insurance.
11. Have a health and safety policy and properly risk assess all volunteering activities and premises. Including emergency procedure planning and emergency contact details for UWE Volunteers.
12. Have an equal opportunities statement or policy and to accommodate any support needs UWE Volunteers may have, as is reasonably practicable.
13. If working with children or young people, have a child protection policy and brief UWE students as necessary.
14. Promptly reply to enquiries from prospective and existing UWE student volunteers.
15. Have a named person who is responsible for the on-going supervision and support of volunteers.
16. Provide an induction covering a tour of the premises, introduction to colleagues, health and safety and explanations of tasks and role responsibilities.
17. Provide free of charge the necessary training for volunteers to carry out assigned tasks.
18. Reimburse UWE volunteers all reasonable out of pocket expenses in a timely fashion, upon receipt of the necessary documentation.
19. Notify UWE Volunteering about all UWE students who have volunteered with you, or have gained positive outcomes e.g. employment, and to ensure you have systems in place to enable you to do so.
20. Maintain open and on-going communication with UWE Volunteering, regarding volunteer referrals and progress.
21. Follow your organisations policies for dealing with any issues or concerns involving a volunteer, but to discuss with UWE Volunteering the nature of the problem as soon as possible and to determine action to be taken.
22. Inform UWE Volunteering if a volunteer suffers an accident whilst volunteering or where a RIDDOR form is required to be completed.
23. Follow your organisations policies for the protection of children and adults at risk, but to inform UWE Volunteering as soon as possible if an allegation is made against a UWE volunteer placed with them. Also inform UWE Volunteering if an allegation is made by a UWE Volunteer in order for the University to support where required.
24. Treat personal information about UWE volunteers confidentially in line with GDPR.
25. Participate in a short evaluation of the UWE Volunteering service on an annual basis.
26. Ensure that all staff supporting student volunteers are made aware of this partnership agreement.
27. On receipt of a written request from UWE to submit to an audit in respect of any of the foregoing requirements and produce such documentation as UWE may reasonably require in advance of, during or following such audit.