UK Volunteering opportunities
What you can expect from UWE
UWE Volunteering will:
1. Provide a free and professional brokerage service where UWE Volunteering advertises volunteering opportunities on behalf of the organisation to all current UWE students once the completed online Organisation CareerHub Registration Form has been received and approved and the terms outlined in this document are agreed to.
2. Approve opportunities on CareerHub within one week of being submitted.
3. Contact the organisation with an explanation if a role is not approved.
4. Update information about your organisation and opportunities when requested.
5. Invite you to UWE Volunteering Fairs and other student engagement events.
6. Advise you about the best way to promote your volunteering opportunities within UWE.
7. Provide assistance in targeting specific UWE student groups or UWE academic Schools and departments where relevant and appropriate.
8. Maintain contact with your organisation on a regular basis throughout the academic year.
9. Provide you with support to address any issues that may arise with a UWE student volunteering with your organisation.
What we ask of all organisations recruiting UWE student volunteers
The organisation agrees to:
1. Only advertise volunteering opportunities if they are a registered charity/not-for-profit organisation.
2. Provide volunteering opportunities which are appropriate for students, where levels of expectation are realistic and achievable and where voluntary activity will not replace the work of paid members of staff.
3. Indicate in the role advert if a DBS check is required.
4. Indicate in the role advert what the skills, experience and training requirements are.
5. Ensure UWE Volunteering are your first point of contact to promote volunteering opportunities at UWE.
6. Keep UWE Volunteering notified of any changes in your opportunities that should be recorded on our database, including contact details, application deadlines, and changes to volunteer roles.
7. Hold responsibility for undertaking DBS checks or seek references on volunteers if this is a requirement for the volunteer role, unless otherwise agreed with UWE Volunteering.
8. Take responsibility for ascertaining a UWE volunteer’s suitability for the volunteer role, and accept that UWE Volunteering cannot guarantee an individual’s personal or professional credibility.
9. Take responsibility for checking the volunteer’s eligibility to volunteer. Certain volunteers from UWE may be international students and may have visa restrictions.
10. Accept liability for all UWE volunteers placed with you, and to ensure that you are able to meet any liabilities through an adequate insurance policy or through other provision.
11. Have a health and safety policy and properly risk assess all volunteering activities and premises.
12. Have an equal opportunities statement or policy and to accommodate any support needs UWE Volunteers may have, as is reasonably practicable.
13. If working with children or young people, have a child protection policy and brief UWE students as necessary.
14. Promptly reply to enquiries from prospective and existing UWE student volunteers.
15. Have a named person who is responsible for the on-going supervision and support of volunteers.
16. Provide an induction covering a tour of the premises, introduction to colleagues, health and safety and explanations of tasks and role responsibilities.
17. Provide the necessary training for volunteers to carry out assigned tasks.
18. Reimburse UWE volunteers all reasonable out of pocket expenses in a timely fashion, upon receipt of the necessary documentation.
19. Notify UWE Volunteering about all UWE students who have volunteered with you, or have gained positive outcomes e.g. employment, and to ensure you have systems in place to enable you to do so.
20. Maintain open and on-going communication with UWE Volunteering, regarding volunteer referrals and progress, and ensure that any issues and concerns are raised immediately.
21. Follow the organisations policies for dealing with any issues or concerns involving a volunteer, but to discuss with UWE Volunteering the nature of the problem as soon as possible and to determine action to be taken.
22. Inform UWE Volunteering if a volunteer suffers an accident whilst volunteering or where a RIDDOR form is required to be completed.
23. Follow your organisations policies for the protection of children and adults at risk, but to inform UWE Volunteering as soon as possible if an allegation is made against a UWE volunteer placed with them. To also inform UWE Volunteering if an allegation is made by a UWE Volunteer in order for the University to support where required.
24. Treat personal information about UWE volunteers confidentially.
25. Participate in a short evaluation of the UWE Volunteering service on an annual basis.
26. Ensure that all staff supporting student volunteers are made aware of this partnership agreement.
27. On receipt of a written request from UWE to submit to an audit in respect of any of the foregoing requirements and produce such documentation as UWE may reasonably require in advance of, during or following such audit.