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Submitting Vacancies - Terms & Conditions

The following information is compulsory, if this information is omitted there may be a delay in approving your vacancy or it may be rejected.

  • Your organisation's name, your office address including postcode (this may be different to your Head Office address) and telephone number
  • Your organisation email address. This should be a professional company email address, not Gmail, Hotmail etc.
  • Your organisation’s company registration number
  • A short description of your organisation
  • The vacancy role title
  • The location of the job
  • Dates – include details for: vacancy publish date, vacancy closing date and role start date. The vacancy should be advertised for a maximum of 3 months.
  • The number of posts available
  • The hours required i.e. full time or part time
  • The salary. An indication of salary is important as job seekers may assume the role is unpaid. Vacancies without a salary will be rejected.
  • The length of the employment contract i.e. permanent, fixed term, temporary
  • A short description of the job
  • The person requirements & skills
  • Is this opportunity open to international students? State this in the job description.
  • Any specific degree requirements
  • How candidates should apply

Please do not include any of the following in your vacancy:

  • References to age. Avoid asking for x number of years’ experience. Salaries should not be advertised as 'dependent on experience'.
  • Language that might imply someone of a certain age i.e. ‘mature’, ‘young’ or ‘energetic’.
  • Requests for specific qualifications without stating ‘or equivalent’. This is because some qualifications can only be held by people of a particular age or nationality.
  • Requests for experience in a particular type of computer software without stating ‘or equivalent’. This is to avoid discrimination against disabled applicants who may use adapted technology that is equivalent.
  • Gender specific language i.e. ‘manageress’ or ‘waiter’ which implies someone of a specific gender.
  • Requests for ‘husband and wife’ teams. This discriminates against same sex partners or civil partnerships.
  • Requests for applicants who speak English as their ‘mother tongue’. This may discriminate against particular nationalities. Instead, ask for fluent English or English to first language standard - but only if this is necessary for the job.
  • Requests for a full driving licence unless it is absolutely necessary. This discriminates against disabled applicants who may be able to fulfil the requirements of the role via public transport or a personal driver.
  • Requests for photographs of applicants.

If your advert contains any of the above, we may will remove the relevant sentence or wording or reject your vacancy.

In limited circumstances, it is lawful to discriminate when being from a particular group is a genuine occupational requirement, but you must quote the relevant legislation. Some employers will encourage applicants from protected characteristics and this should be included within the job advert.

Please note the time of year that you advertise a role can impact the number of applicants you may receive. For example roles that start in September or October should be advertised in April or May as you may find there will be less interest over the summer months.

We reserve the right to edit or withdraw vacancies. We aim to notify you but due to the high volume of vacancies, this might not always be possible.

We do not advertise:

  • Commission only jobs - if you have a post with OTE, you must state the basic salary
  • Pyramid selling schemes
  • Buying into franchises
  • Any opportunity that asks for an upfront payment from jobseekers
  • All unpaid work except for registered charities and some CIC’s and not for profit organisations. Genuine work shadowing opportunities may be advertised, please see the definition here.
  • Overseas opportunities that require applicants to pay fees apart from approved UWE partners
  • Positions for students to share academic material or study notes
  • Advertisements that contain premium rate telephone numbers
  • Competitions
  • Vacancies for individuals based in private homes unless placed by a registered agency
  • Multiple postings for a single vacancy
  • Registering with recruitment agencies - we will only accept specific vacancies
  • Vacancies that UWE Careers & Enterprise believes to be in breach of any aspect of UK employment legislation

Volunteering Opportunities

If you are a registered non-profit organisation with a dedicated volunteering programme you can advertise voluntary roles to our students. Please read the ‘Volunteering Terms and Conditions – UK’ or ‘Volunteering Terms and Conditions – International’ documents which you can find in the Employers Home tab on the left.